Transaction coding & categorisation
Bank, card and payment-processor lines coded to your chart of accounts, with your rules for recurring vendors applied consistently rather than re-guessed each month.
Off Your Plate / Bookkeeping Data Entry & Reconciliation Support
Books that are current on the fifth, not scrambled together in the third week
The categorising, matching and chasing that has to happen before your accountant can do anything useful — done weekly by someone who does it every day, at a fraction of what your accountant charges for the same keystrokes.
Hourly rate
QC 12.00 / hour
1 QCoin = 1 US dollar. Billed on hours actually logged, after you accept the work.
Turnaround
Weekly or monthly cycles; a month-end catch-up on a small ledger typically inside 2–4 working days.
What it typically saves you
A business with 200–500 transactions a month usually needs four to eight hours a month, against a bookkeeping retainer many times the cost.
Paying an accountant to do data entry is the most expensive habit in small business
Qualified accountants charge professional rates, and a large share of what they bill is categorising card transactions, matching receipts and chasing the six items nobody can identify. That is not judgement work. It is admin wearing a suit.
The alternative — leaving it until the quarter closes — means decisions taken on numbers eleven weeks old, and a frantic weekend reconstructing a season out of a shoebox.
Scope
Bookkeeping Data Entry & Reconciliation Support: What this covers
Bank & card reconciliation
Feeds matched against the ledger, duplicates cleared, and every unmatched item listed with what we think it is and what we need from you to close it.
Sales & purchase ledger entry
Customer invoices raised and issued, supplier bills entered and matched to purchase orders, credit notes applied and part-payments allocated correctly.
Receipt & document matching
Receipts captured from Dext, Hubdoc, email or a folder and attached to the right transaction, so the audit trail is complete before anyone asks for it.
Payroll & expense journal support
Payroll journals posted from your bureau’s reports, staff expense claims checked against policy, and mileage and per-diem entries keyed.
Month-end preparation packs
Accruals and prepayments listed, aged debtor and creditor reports produced, and a clean handover file so your accountant starts at review rather than at data entry.
What you get back
Every order delivers the same four things
However small the job, the output is complete, checked and traceable — because a deliverable you have to re-check yourself has not actually saved you anything.
- A reconciled ledger with the unmatched items isolated on one query sheet
- Aged receivables and payables reports as at the cycle date
- Source documents attached to transactions inside your accounting system
- A month-end handover pack your accountant can pick up without a phone call
What this costs
- Hourly rate QC 12.00
- QCoin value 1 QC = 1 USD
- Minimum order None
- Charged when You accept it
A 4-hour job therefore costs QC 48.00 — that is 48.00 US dollars, deducted from your wallet only after you have seen the work and approved it.
QCoins never expire, and they are one-way: they cannot be converted back into your own currency or withdrawn, only spent on QDesk services. How the wallet works.
Create a free accountPaying with QCoins
From handing it over to paying for exactly what it took
QCoins are prepaid credit pegged permanently at 1 QCoin to 1 US dollar. You top up, you hand the job over, and the wallet is charged only for the hours logged — after you accept the result.
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01
Pick the job and see the price
Everything on this page carries a published hourly rate in QCoins. You see it before you commit to anything, and it is the same rate for everyone — no bidding, no haggling, no waiting three days for a quote.
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02
Hand it over. Spend nothing.
Describe the job, attach your files, and post it. No QCoins are deducted. An Operations Manager picks it up from our own queue and confirms the approach with you before the real work starts.
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03
Hours are logged as the work happens
Time goes on the order as it is spent. When the work is delivered you can see exactly how long it took before you decide anything at all.
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04
You accept it — then the wallet moves
On approval, hours logged multiplied by the hourly rate leaves your balance and is recorded against that order. Not before. Never more than that.
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05
Not right? It goes straight back
You have three days with it. Send it back with written feedback and the same manager keeps working — you pay for the hours the job genuinely takes, never a penalty for asking.
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06
Gone quiet? A person decides, not a clock
If three days pass with no word from you, the order does not wave itself through. It goes to a QC Expert — someone who did not do the work and cannot see who you are — who opens the delivery, checks it against your brief, and either confirms it was done properly or sends it back for rework at no charge. Only that confirmation releases the payment.
More on the wallet itself: what a QCoin is and how it is spent.
Compatibility
We work in the tools you already use
- QuickBooks Online
- Xero
- Sage
- Zoho Books
- FreshBooks
- Wave
- MYOB
- Tally
- Dext
- Hubdoc
- Stripe
- PayPal
- Shopify Payments
- Excel
Who asks for this
Sectors that hand us this work most often
- Professional services
- ecommerce
- hospitality
- construction
- healthcare practices
- agencies
- property management
- non-profits
Working somewhere else, or in a tool that is not listed? Tell us what you need — the work is written and file-based, so location rarely matters. Tell us what you need
Frequently asked
Questions about Bookkeeping Data Entry & Reconciliation Support
Are you accountants?
No, and we are careful about that line. We are experienced bookkeeping operators who prepare, code and reconcile so your qualified accountant reviews and advises. We do not give tax advice, file returns or sign off statements.
How do you handle transactions you cannot identify?
They go on a query sheet with the date, amount, counterparty and our best guess — never coded to a suspense account and forgotten. Most clients clear the sheet in ten minutes a week.
Can you work alongside our existing accountant?
That is the usual arrangement, and accountants generally welcome it — they get a clean ledger instead of a shoebox, and their fee goes on advice rather than keystrokes. We work to whatever coding conventions they set.
How secure is our financial data?
Named limited-permission users in your own accounting system with two-factor authentication, signed confidentiality agreements, and no financial data stored outside your platform and the order thread. We never need or request payment authority.
Can you catch up months of backlog?
Yes, and it is one of the most common first jobs people hand over. We work oldest-first so each month closes properly, with a running estimate of hours so a catch-up never turns into an open-ended bill.
Often handed over together
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QC 7.00 / hourGet the bookkeeping Data Entry & Reconciliation Support off your plate
Open a free account, top up as little as five QCoins, and hand it over. No contract, no minimum, and nothing charged until you accept the work.
+91-9839009990 · Lucknow, India