Calendar & scheduling coordination
Meetings arranged across time zones by email, conflicts resolved, buffers protected, invites issued with agendas and links, and reschedules handled without a chain of eleven messages.
Off Your Plate / Virtual Assistant & Executive Admin Support
The assistant work that protects your week — all of it in writing
Scheduling across time zones, travel research and itineraries, document preparation, expense claims, meeting notes, supplier follow-ups, and the reminders that stop things slipping. Non-voice by design, hourly by default.
Hourly rate
QC 10.00 / hour
1 QCoin = 1 US dollar. Billed on hours actually logged, after you accept the work.
Turnaround
Daily coverage on an agreed window; ad-hoc tasks picked up within the same working day.
What it typically saves you
Most executives hand over 8–15 hours a week, and the value is less the hours saved than the interruptions that stop reaching them at all.
Senior people spend a third of their week on work worth a fraction of their rate
Finding a slot that works across three calendars and two time zones. Comparing four flight options. Formatting the agenda. Chasing the supplier who has not replied. Filing the expenses that have been in a wallet since March.
A full-time assistant is not justified for eight or ten hours of that a week — but doing it yourself is the single most expensive way to get it done, and it crowds out the work only you can do.
Scope
Virtual Assistant & Executive Admin Support: What this covers
Travel research & itineraries
Flight, hotel and transfer options compared against your preferences and policy, bookings made where you authorise it, and a single itinerary document with confirmations attached.
Document & meeting preparation
Agendas built, briefing packs assembled, notes written up from your recording or draft, and actions tracked to completion rather than listed once and forgotten.
Expenses, subscriptions & personal admin
Expense claims compiled and submitted, receipts filed, subscriptions reviewed and cancelled, renewals tracked, and routine forms and registrations completed.
Written follow-up & chasing
Suppliers, clients and internal colleagues chased politely on a schedule, with a live tracker showing who owes what and how long they have owed it.
Research & personal errands online
Gift and venue research, event booking, vendor comparison, form submissions and the small online errands that always land at the worst moment.
What you get back
Every order delivers the same four things
However small the job, the output is complete, checked and traceable — because a deliverable you have to re-check yourself has not actually saved you anything.
- A shared task tracker showing status, owner and next action on everything live
- A daily or weekly written summary of what was done and what needs you
- Clean itineraries, agendas and notes in your preferred format
- A follow-up log so nothing quietly disappears after the first unanswered email
What this costs
- Hourly rate QC 10.00
- QCoin value 1 QC = 1 USD
- Minimum order None
- Charged when You accept it
A 4-hour job therefore costs QC 40.00 — that is 40.00 US dollars, deducted from your wallet only after you have seen the work and approved it.
QCoins never expire, and they are one-way: they cannot be converted back into your own currency or withdrawn, only spent on QDesk services. How the wallet works.
Create a free accountPaying with QCoins
From handing it over to paying for exactly what it took
QCoins are prepaid credit pegged permanently at 1 QCoin to 1 US dollar. You top up, you hand the job over, and the wallet is charged only for the hours logged — after you accept the result.
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01
Pick the job and see the price
Everything on this page carries a published hourly rate in QCoins. You see it before you commit to anything, and it is the same rate for everyone — no bidding, no haggling, no waiting three days for a quote.
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02
Hand it over. Spend nothing.
Describe the job, attach your files, and post it. No QCoins are deducted. An Operations Manager picks it up from our own queue and confirms the approach with you before the real work starts.
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03
Hours are logged as the work happens
Time goes on the order as it is spent. When the work is delivered you can see exactly how long it took before you decide anything at all.
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04
You accept it — then the wallet moves
On approval, hours logged multiplied by the hourly rate leaves your balance and is recorded against that order. Not before. Never more than that.
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05
Not right? It goes straight back
You have three days with it. Send it back with written feedback and the same manager keeps working — you pay for the hours the job genuinely takes, never a penalty for asking.
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06
Gone quiet? A person decides, not a clock
If three days pass with no word from you, the order does not wave itself through. It goes to a QC Expert — someone who did not do the work and cannot see who you are — who opens the delivery, checks it against your brief, and either confirms it was done properly or sends it back for rework at no charge. Only that confirmation releases the payment.
More on the wallet itself: what a QCoin is and how it is spent.
Compatibility
We work in the tools you already use
- Google Workspace
- Microsoft 365
- Outlook
- Calendly
- Notion
- Asana
- Trello
- ClickUp
- Slack
- Expensify
- Concur
- Google Flights
- Booking.com
Who asks for this
Sectors that hand us this work most often
- Consulting and professional services
- startups
- real estate
- healthcare practices
- education
- construction
- finance
- creative agencies
Working somewhere else, or in a tool that is not listed? Tell us what you need — the work is written and file-based, so location rarely matters. Tell us what you need
Frequently asked
Questions about Virtual Assistant & Executive Admin Support
Will the assistant make phone calls on my behalf?
No. Everything we offer is non-voice by design. Anything that genuinely requires a call is prepared for you — number, contact name, context and the questions to ask — but the call itself stays with you.
Do I get the same person each time?
Yes wherever the schedule allows, because continuity is most of the value. An Operations Manager owns your account and keeps the context documented, so cover during leave does not mean starting again.
How much access do you need to my calendar and email?
As little as the task needs. Delegated calendar access with a scheduling-only permission is enough for most clients; mailbox delegation is possible where you want inbox work, and is entirely your call.
Can you book travel with my card?
We research, compare and prepare the booking, and you complete payment — or, where your travel platform supports a stored corporate profile with an approval step, we book within your written limits. We never hold your card details.
Is there a minimum number of hours?
None. Some clients use two hours a week, others thirty. There is no retainer, no notice period and nothing to cancel — you simply stop handing things over.
Often handed over together
More we can take off your plate
Email Inbox & Helpdesk Ticket Management
Shared inboxes and ticket queues triaged, tagged and answered in writing, to your own approved templates.
QC 10.00 / hourOnline Form Filling & Submissions
Applications, registrations, compliance returns and supplier portals completed accurately from your own source…
QC 8.00 / hourPresentation, Report & Document Formatting
Pitch decks, board packs, proposals and long reports rebuilt into clean, consistent, presentable documents.
QC 12.00 / hourGet the virtual Assistant & Executive Admin Support off your plate
Open a free account, top up as little as five QCoins, and hand it over. No contract, no minimum, and nothing charged until you accept the work.
+91-9839009990 · Lucknow, India